Facilities

Leased or serviced office space – which is the best fit for your business?

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Your new venture might have first spread its wings in the comfort of your own home, but most start-ups need to fly the nest at some point.

Whilst sending emails from your sofa in your onesie undeniably has its charms, there comes a time when moving your business forward requires giving it its own four walls.

Moving into a proper office can make what you do seem a whole lot more real – but it’s a daunting move to make, and with more options available than ever before, it’s unsurprising that many small business owners make the wrong decisions, or delay the move from home entirely.

To help you choose the best route for your business, we compare the more traditional option of renting an office on a commercial lease and the serviced office option. We look at what each one gives you and highlight the benefits and drawbacks of both, so you can come to the right decision.

Aside from some of the more avant-garde office options available (shared office space, co-working, and the ‘virtual’ office to name a few) those looking to house several employees under the same roof should weigh up the choice between a conventional leased and a serviced office space.

Balancing the pros and cons of a traditional leased office against a serviced office space

A serviced office is fully equipped and managed by a facility management company, which offers relatively flexible and simple rental contracts, with the added advantage of having all essential amenities in place, such as phone lines, internet connections, and often even furniture.

On the other hand, a traditional office space involves leasing the office from a commercial landlord, and typically involves a medium to long-term contract, typically of at least three years. As the tenant you get full control over space, but are also responsible for its upkeep.

Although they may not sound worlds apart, there are important differences between the two, with each one suiting a different kind of business, with different needs, and often at a different stage of its growth.

Here are the 4 questions you should ask yourself to help you weigh up which office space suits your business best;

1. What’s your budget?

With the cost of office space higher than ever, one of the first questions for any company looking for a place to call home, especially in its infancy, is what will the damage be in terms of rent?

Conventional leased office space is generally the cheapest way to rent a commercial property. By comparison, the luxury of having everything taken care of in a serviced office will often incur considerable additional costs.

The cost of a serviced office should include Internet and phone bills, cleaning, heating and lighting, reception, security and maintenance, redecoration and refurbishment, and for this all-inclusive service you’ll be paying a premium.

However, whilst you may end up paying more in the long run, for an SME, the flexible nature of contracts with a serviced office mean there’s far less financial risk involved should you enter into any difficulties, with all that’s required being a payment of the minimal rental period, usually of around three months (although it is worth noting that some serviced office contracts will tie you in for as long as a year).

Additionally, in moving into a serviced office, there are little to no start-up costs.

2. What do you have more of: time or money?

Whilst a leased office space might cost less on a per desk space basis, there’s certainly a lot more hassle and time required than going into a serviced office.

Even before you’ve moved in, there’s a huge amount more paper work required, and the long-term nature of the contract requiring legal advice, and going through with a fine-tooth comb.

And then there’s the time spent setting up shop. Phone lines, Internet, electrical power and other utilities need to be sourced, and contractors need to be arranged.

Conversely, a serviced office provider will already have these things in place by the time you move in, allowing you to concentrate your time and energy on your business from day one.

Even after you’re all set up, having a conventional leased office will involve setting aside time for general upkeep.

Commercial tenants have far more responsibility towards maintaining the building than residential tenants, and if something goes wrong, the ball is often in your court to resolve it.

This can be anything – from a leaky roof, to general redecoration, to a poor Internet connection – all of which would be sorted by the office provider in a serviced space, making it a much more time efficient environment

If you are willing to spend a bit more money in order to save considerable time, perhaps a serviced office space is a better fit for you.

3. What stage is your business at and do you foresee change or growth in the near future?

This again goes back to the long-term vs short term choice.

A conventional leased office space can work out cheapest on a per desk basis – but might only make sense if you’re not planning on expanding any time soon, unless of course, you are leasing a place big enough to expand within, which is certainly something to factor in.

If you’re a start-up or small business, the short-term nature of a serviced office space suits the potentially uncertain future of your business – maybe in six months you’ll see huge expansion, maybe you will downsize, maybe it will make more sense to relocate to a different area, or, at worst, maybe your venture won’t work out.

In any of these instances, a contract of three years plus will only act as a burden, curtailing any development and change, and potentially landing you with a broken contract or lost deposit if you cannot keep up with the bills.

A traditional leased office is, therefore, best for businesses that have secured and established plans for the immediate future, including any possible expansion. It’s imperative when choosing an office space to factor in your plans for growth.

4. Where will best suit your brand’s image and identity?

It goes without saying that your office should reflect the character of your business. While a leased office space might involve taking on a lot more responsibility, with this comes a greater control over the space and freedom to make it your own. This is often the primary reason people opt for a traditional leased office space, rather than a serviced alternative.

However, a serviced office can certainly help build a professional image for smaller businesses, with the added bonus of reception services and meeting rooms creating a slick presentation. There might be less scope for creating a truly unique environment – but for a business still in its infancy this is less of an issue, as it is likely that the brand is still evolving.

Weighing up these factors

All in all, when it comes to choosing an office, it’s not just a simple case of looking at your budget.

There are no hard and fast rules for which type of space is the cheapest, with the limited up-front costs for a serviced office space often counteracted by the premium you will pay on rent each month. Even this isn’t set in stone – you may find that in certain locations, a serviced office space is actually the cheapest alternative.

It’s a matter of making this difficult transition itself as smooth as possible in all other respects as well – examine the demands on your time and which option is the most efficient for you, the stage of your business and your plans for growth, and crucially, and the identity you wish to create and present.

Weighing up all of these factors will allow you to find the most suitable home for your business.

Source: Bystart UK

Why Virtual Hub Conference Halls Should Be Your First Choice When Thinking Of Holding Conferences, Seminars, Training and Meetings

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Thinking of holding your conferences, training, seminars, meetings and so on? Then Virtual Hub conference halls will be best for you

Here are reasons you should choose Virtual Hub conference halls when thinking of holding your conference.

Where we are located is one of our main advantages, located in the heart of GRA Ikeja, in a very prestigious location and with just ten minutes drive from the airport and also in a highly commercialized area, Virtual Hub is one of the leading company with standard conference halls in a beautiful location.

Also when we talk of standard conference halls, our conference venues comes with all the necessary appliances that will make your conference, training, seminar and meeting a perfect and quality one. Ranging from our projectors, interactive white marker boards, speaker systems, and internet wifi because many of the attendees will want to use laptops and tablets

Convenience is also what we put into consideration to make sure our clients have the best experience during their conference, our conference halls comes with very lovely large round tables, chairs, air condition, good lighting system and so on

Our prices and packages are also very flexible that it will fall within the budget of our clients. Our conference halls is sure value for the money

We have enough space in our conference halls that can occupy your attendees conveniently.

At Virtual Hub, we are one of the leading company providing you with the services of conference halls, virtual offices, seminars, meetings, hot desks and so on. Reach for us to experience the best above mentioned services like never before

Contact us at 5, Isaac John Street, GRA Ikeja, Lagos – Nigeria

for more inquiries and bookings

Phone number:  01-4482730

Email: thevirtualhubservices@gmail.com

 

Increasing Your Business Clients From Anywhere You Are Around The Globe With The Help Of Virtual Office

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Do you know it is very easy for you to increase your clients base and promotes your business or services here in Nigeria even while you are working from your country or abroad? Here is how:

With the help of our prestigious Virtual working spaces, global, multi-tasking, intelligent receptionists and our idle telephone lines, we can help increase your clients and promotes your business or services here in Nigeria even while you are working from your country or abroad.

As we are helping you market your business, you can use our beautiful and elegant working space for your services anytime you travel down from your country or any part of the world. Also, a telephone line will be assigned to your business here in Nigeria, so that whenever people here requested for your services you can give them your virtual office address and the telephone line that is assigned to your business, and finally our intelligent receptionists will pass information across to you on who requested for your services and also get back to your clients on how and when the services they requested for will be delivered in our office.

All these benefits and more is available for your business or services simply by registering with us and paying for our Virtual working space and front desk services.

Contact us with your email address and telephone line on the following mailing address to find out more about our well planned platform to promotes businesses and services all around the world and start expanding yours from the comfort of anywhere you are

thevirtualhubservices@gmail.com

+234-014482730

Virtual Hub Partners With African Entrepreneurship Awards, MEST and Others To Host Entrepreneur Mentors

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We are thrilled to announce that we were part of the hosts of the African Entrepreneurship Award’s  Priceless Mentors For  $1 Million  Lagos edition, alongside other hubs and co-working spaces like MEST Incubator, Cranium One, Workstation , We’nnovation and others, that hosted Entrepreur mentors from May 8th – 12th, 2018.

As part of our mission to be the number 1 innovation, business enabling and entrepreneur-friendly co-working space in Africa, we partnered and worked with the Africa Entrepreneurship Award team to make sure that they got the best team of mentors on the Mainland side of Lagos, that would mentor and groom the entrepreneurs that would go on and win $1 million.

It wasn’t all just fun and games, we ran into roadblocks trying to get the right mentors, some mentors didnt show up, while some that showed up weren’t qualified. At the end of the day, it ended well. We were able to pull 5 strong mentors forward, one of them being the able Group Managing Director of Fusion Group Nigeria, Mrs Oluwatoyin Edun.

The offline mentoring session and mentor selection ended on Friday 12th of May, 2018 while the mentoring (online) continues till the 30th of May, 2018.

Contact Us or Visit the African Entrepreneurship Award website  to find out more about being a mentor or mentee.

Click here to book a tour of Virtual hub

See more photos below.

 

 

 

The advantages of Virtual offices to a Self-employed person

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Are you self-employed? Here is what you should know about Virtual Offices.

Here are some of the advantages of Virtual offices to a self-employed person and intended entrepreneurs

Imagine being an entrepreneur without the struggles of setting up an office for your business, all you have to do is to pay for a Virtual office package and enjoy all the benefits of a standard and well-equipped office. Trust us, you are going to love it

A Virtual office package is a type of office which is already furnished and equipped with all the facilities and equipment you need for the day to day running of your business. You need not worry about setting up an office, all you need to do is to pay for a Virtual office package at flexible rates and enjoy a standard office for running your business.

Here are some of the advantages of a Virtual office to you as an entrepreneur:

  1. Saves Cost Of Running Your Business: No need to be paying for some office management fees that you need to run your business, like electricity, internet, security, front desk officer, parking space and so much more
  2. Productivity Level or Time: A Virtual office greatly helps you and your staffs to use the bulk of your time in works that will make your business productive as you don’t have to bother on managing your work environment
  3. Environmental Benefits or Location: A Virtual office package is located in a highly commercialized area that is best for your business and also in a peaceful and quiet serene
  4. Economy: Virtual office saves you the cost of setting up a traditional office, buying equipment and so on
  5. Business Connections Benefits: There are different companies using one virtual office, so your business have the advantage of meeting other businesses which eventually they might patronize you and have a business relationship with you

At Virtual Hub, we are one of the best company that run virtual office packages designed just for our clients to run their businesses, located in the heart of Ikeja (GRA) and with just ten minutes drive from the airport, our offices are very neat and well furnished to meet the standards of any business, and they all come with mind blowing facilities like 24/7 super fast internet, uninterrupted power supply, dedicated telephone lines, central receptionists and intelligent front desk personnel, parking space, security officers and so on.

These are just some of the numerous benefits we have for your business. If you have any question or add? Simply let us know, we are meant for our clients and we are always looking to increase our portfolio

Contact us at our office, 5 Isaac John Street, Ikeja GRA, Lagos – Nigeria. Phone number; 01-4482730, email; thevirtualhubservices@gmail.com

5 Reasons virtual offices is best for your business

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Do you know you can run your business with hot office space that is already furnished and comes with all facilities plus equipment you require for the success of your business?

Here are 5 reasons why virtual offices are best for you:

 

  1. Less Overhead: you don’t have to worry about hiring so many staffs as our virtual offices already provide you cleaning services, security, central receptionist, and intelligent front desk personnel

 

  1. Lower payroll: we make you save money by making sure you incur fewer expenses in running your business, imagine you don’t have to pay for power supply, internet, security and so much more, you will surely love it

 

  1. Highly commercialized area: at Virtual Hub, we are located at a highly commercialized area that is best for your business, we are located in the heart of Ikeja (GRA) and with just ten minutes drive from the airport

 

  1. Secured Environment: we guarantee your business environment safe and secured because we believe that your business is your life

 

  1. Flexible Packages: We offer all our clients the best services at flexible packages making sure you save more and enjoy quality services and ensuring your business success.

 

Here is what you should know:

At Virtual Hub we have the best virtual office spaces designed just for our clients to run their businesses, located in the heart of Ikeja (GRA) and with just ten minutes drive from the airport, our offices are very neat and well furnished to meet the standards of any business, and they all comes with mind blowing facilities like 24/7 super fast internet, uninterrupted power supply, dedicated telephone lines, central receptionists and intelligent front desk personnels, parking space and security officers.

 

These are just few of the numerous benefits we have for your businesses at Virtual hub. Do you have any questions or adds? Let us know.

 

Contact us at our office, 5 Isaac John street, Ikeja GRA, Lagos – Nigeria. Phone number; 01-4482730, email; thevirtualhubservices@gmail.com

  

FREE BUSINESS TRAINING HOSTED by VIRTUAL HUB

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The training is dedicated to SMEs interested in operating successful businesses. We have assembled an impressive array of professionals to train on key areas in business and operations.

The training will focus on
*Finance

*Corporate Governance

*Legal Documentation

*Customer Service

*Social Media Marketing

*Operational Procedures.

Selection will be on a first come, first serve basis and there are attractive prices to be won after the session.

To register, Click here

Details of the training will be communicated to the companies shortlisted.

Why Meeting in a Coffee Shop is a Bad Idea

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It’s great to have a client meeting, or a free consultation, or even a simple professional meeting with a business coach or a potential marketing partner. It means things are going well. But, do you really want to do that meeting in a coffee shop, where you could be overheard or you might even have trouble finding a table? Not to mention that there’s not guarantee on an outlet or that it’ll even be quiet enough for you to easily hear each other. Although coffee shops aren’t necessarily bad places to meet, it can still be a bad idea since there are way better options out there.

Coffee Shops Have Their Place

Coffee shops can work for more casual meetings, like if you have a laid-back relationship with a client or your business coach is also a close friend as well as a professional colleague. Some even have meeting spaces that you can rent for a small fee, and of course you can’t forget the awesome food and drink. But this isn’t always the case. If you’re potential client would be a really big account and you want to make the best impression possible, or perhaps doesn’t fancy meeting in coffee shops, then you need to perhaps rent a conference room in an office building or a co working space. If the impression is important, then you want to have your meeting in an environment where you can control as much of the atmosphere as possible.

What if There’s No Space?

Even though some coffee shops have a conference area or a meeting room to rent, most don’t. So, if the place happens to be crowded and there isn’t an open table or its too noisy, then you could be out of luck. That’s not only embarrassing, but finding a new location could waste time if the person you’re meeting is on a strict schedule. By choosing a board room or a day office that would always be available to you when you needed it, and would come with open outlets and other technology that you might need, you don’t have to worry about finding something in a pinch or needing to reschedule when you otherwise could have had the meeting.

It’s Cheaper

It would be cheaper in the long run if you’re meeting at coffee shops a lot. Sure, you don’t have to sit at a coffee shop, but many coffee shops won’t allow you to take a table without making a purchase, and sometimes you could do without purchasing the small coffee or the pastry. Instead, with a professional meeting space that doesn’t serve any food or drink, you only have to pay to use the space and not for any unwanted snacks. Also, with a professional meeting space arrangement, you could use that space to work as well as have meetings, even if that’s just to ensure that you get your money’s worth. Besides, we all know that eating out is more expensive than eating in, so why eat out when you don’t have to?

Coffee shops aren’t bad, especially if they make an impressive dark roast or their brownies are to die for. But, there are quieter, more professional options when it comes to meeting spaces, so it’s important to know about those and to use them when the circumstances require it. We’re not asking you to avoid the neighborhood business forever, just when renting a conference room or a professional meeting space could make the difference in landing a deal or in making that important first impression.

 

Source: Alliedoffices

 

5 Reasons Why Setting Up An Offshore Virtual Office Will Help Your Business

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What is a virtual office?

A virtual office is an office which is delivered by a third party company. They provide business clients with various different services, from a city centre address and mail forwarding services, to teams of virtual receptionists and customer service operatives. Basically, virtual offices allow start-up companies to benefit from having an office, without having to operate within the physical space.

Virtual office providers offer various different packages, from ‘address only’ packages which provide businesses with an address and mail forwarding service, to fully outsourced solutions, where businesses can gain access the virtual receptionists and customer service advisors. Some virtual offices also offer more specialised services, including marketing and accounting.

  1. It is a cost effective way to expand your business

One of the main benefits of getting a virtual office for your new business is that it provides you with a cost effective way to grow your company, both in terms of your staff and customer base. When you work with a virtual office, you gain access to a team of virtual receptionists and assistants. These virtual employees are fully trained, skilled and experienced in all aspects of administration and customer service.

The great thing about having a team of virtual staff is that it means there is no need to hire your own staff. You will save on the cost of recruitment, employee salaries, employee benefits and training. There will also be no need to find the virtual receptionists somewhere to work, as they will be based at the virtual office. This saves on the cost of renting a city based office and paying for overheads.

Basically, outsourcing work to a virtual office enables you to reap all the benefits of having a team of employees working with you, without having to take on the responsibilities and costs of actually hiring them.

  1. Enhance your brand’s image

Despite the fact that an increasing number of people are quitting their nine to five jobs in favour of setting up their own companies from home, there is still a stigma attached to home-run businesses. What people do not seem to realise is that business owners choose to set up their companies from home to suit their lifestyle, for example, if they have become parents or have moved out to the countryside. Running a start-up company from home is not necessarily a temporary solution or due to business owners not being financially stable enough to run a traditional office.

The fact that people often see business owners that work from home as ‘one man bands’ means that they are often reluctant to work with them. For some reason, people believe they will not be able to offer the same quality of work as businesses operating from traditional city centre office blocks. The fact that people usually choose to work with companies based in well-known prestigious areas often makes it difficult for home-run start-up companies to compete. This is why new businesses should consider using a virtual office.

When you work with a virtual office, you will be able to take on their business address as your own. Virtual offices are usually based in prestigious city centre locations and are surrounded by other successful businesses. When customers see you are located there, because of your virtual address, they will automatically associate your business with those other successful companies. There is no need for them to know that you do not actually operate from that location, as the virtual office will provide a mail forwarding service.

Using a virtual office will enhance your business’ image, making it look more professional and better established. The more professional your business appears to be, the more likely people are going to want to work with you. It’s not just home-run businesses that use virtual offices, but those that are actually based in big cities too. According to this article by smallbusiness.co.uk, seventy four per cent of virtual office clients are London-based and are taking virtual space in prestigious areas like the West End and the city in order to create the right first impression on customers.

Location is everything, so if you are thinking of working with a virtual office, make sure you choose one that is set up in a prestigious city centre location in order to benefit your business. Continue reading

Why Mail Forwarding is Not Just For Vacations

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Many people plan their vacations very carefully, and if you’re taking an extended vacation, there is a lot to think about. Probably after you make all your Flight plans, Hotel Reservations, Reserve a car, and research the best places to see and eat; you think you’re about done. That is until you start making the list of what to do before you leave; it’s then when you might consider a mail forwarding service.

But really, you should check into this much sooner than the last minute. Sure, if you want the post office to hold your mail for you while you’re gone you can just go in and fill out a form and it’s done.  Your mail will sit in your assigned box until you get back. But what if you’re going to be gone for a while and would really like to know if anything important comes in. Like a bill that comes late and needs to be paid before you get back, or an important notification?  Think of all the things you get in the mail that are important. And also, if you’re like me, you get way more junk mail than important stuff. But sometimes the mail cannot be ignored without causing problems in the future.

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